Event Information
TEAM CHECK IN
Team Check In is just around the corner. This year we will be using and
new and very efficient process that will take you much less time. Please
read the details well before you come to the city.
REGULAR TEAM CHECK IN
Location: Hall A Lobby
Time: 6:00 - 8:30 pm Friday, Feb 15th
LATE TEAM CHECK IN
Location: Hall A Lobby
Time: 7:00 am - 9:00 am, Saturday, Feb 16th
1. Have a complete and correct Check In Form with a bar code for each
team you are checking in.
2. Fill out all the REQUIRED Verification information at the bottom of
the page of the Check In Form.
3. Review the roster and be sure it is complete and correct.
4. Have valid USAV numbers on the form and in signuptoplay.com for
every name on the roster.
5. There are NO handwritten changes allowed on the roster.
PREPARE FOR CHECK IN AHEAD OF TIME
To Change or Add Players & Coaches to your Tournament Roster:
Roster changes can be made up until the last minute before you go to the
Team Check in Desk. However, you need to have access to Sign up to Pay.
Log on to STP. Select “Teams”, click on your team name -- this is your
Master Roster. Click on “Players” or “Staff” buttons at the top of the
page to add or delete as necessary. The changes have now been made ONLY
to your Master or Default Roster, not the Tournament Roster. Then select
“Enter Events” and click on the Capitol Hill Classic in the Tournament
listing, then select your team name. Select the “Rebuild Roster” button at
the top of the page. Now follow the directions to print your Check In Form
below.
To Print the Barcoded Check In Form:
You need to have access to Sign up to Pay. Log on to STP. Select “Enter
Events”, then click on the Capitol Hill Classic in the Tournament listing,
then click your team name. Review your roster and make sure that all
players and staff members are on the list and have USAV numbers. Then
click the “Check In Form” button at the top of the team entry page. A pop
will will show you the Barcoded Check In form. Under file, make sure the
print margins are set at .25 all the way around. Then print. The Check In
form will print with a barcode at the top. If your form does not have a
barcode in the top right corner, you have not printed the correct form.
Complete the Barcode Check In Form:
Fill out the required information on the bottom of the form. This
information is very important to have accurately completed. Sign the form.
Your signature verifies that all of the information listed on the roster
is ACCURATE & COMPLETE.
IF YOU NEED TO MAKE ROSTER CHANGES ONCE IN DC
Access a computer and a printer (i.e. tournament station, hotel business
center, Kinkos, etc) and use the instructions above to correct and print
your roster BEFORE coming to Team Check In at the Washington Convention
Center.
Valid USAV Numbers:
At the time you check in, you must have valid USAV numbers for each
rostered person -- all players and staff. These numbers must be entered
into SignUpToPlay and not handwritten on the roster form. Contact your
regional official to get these numbers if you do not have them. You CAN
NOT participate in the Capitol Hill Classic unless this is completed.
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ADMISSIONS
You may have seen information posted on our web site regarding the charge
of spectator admissions this year. We wanted to pass along the
information so you can let the families within your club know what to
expect.
The Ticket Admissions Booth will be located in the East Registration area
of the Washington Convention Center. This area is most easily accessed by
entering from the main entrance on Mt. Vernon Place. Just go straight
from the entrance up a set of escalators/stairs. The booth will be
located on the right hand side of the large reg area. Just look for the
signs.
ADMISSION FOR SPECTATORS:
Spectator admission is $5/day. You can pay each day or you can buy a
weekend pass. Upon entry into the hall with your pass, you will need to
have your hand stamped to re-enter throughout the day.
ADMISSION FOR PLAYERS AND COACHES:
Players and coaches are not charged for admission and will have a special
entrance at each of the halls.
Players will need to be in uniform or uniform jackets to be admitted
through the Player and Coaches Entrance. Coaches will be issued a weekend
pass at Team Check In. Each team will be given 2 coaches passes. Upon
entry into the hall, coaches will need to have their hand stamped to
re-enter throughout the day.
Thanks and we look forward to seeing you in DC!
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Other Information You need to Know!!!
NO COOLERS ALLOWED
NO COOLERS of any kind, of any size, or for any reason are permitted in the Washington Convention Center . Coolers left inside the building will be removed to the outside of the building. Coolers left outside the building are the sole responsibility of the owner, but may be confiscated if security deems them a hazard. Neither Metro American VBC or the facility will assume any responsibility for coolers or providing a place for them.
No outside food can be brought into the Convention Center building, not even into the lobby. This is a Convention Center rule that we must enforce as a condition of our contract. It is not our rule. We understand people don't like this, and neither do we. But we are bound by the terms of the contract and cannot negotiate this away. We apologize for any inconvenience it causes.
NO BALLOONS, CHAIRS OR OUTSIDE FOOD ALLOWED
In this post 9/11 world, major facilities reserve the right to restrict any items being brought into the building that they consider to be a problem. We do provide seating for spectators at each court.
Teams will be penalized if supporters hassle the security staff about these rules. Please abide by the rules and let the tournament be enjoyable for everyone.
PLAY TIMES
Competition begins at 8 am on Saturday, February 16, 2008 in Washington, DC
The event runs in waves. The morning wave begins at 8 am; the afternoon wave begins at 3:00 pm . We will post exact starting times for age groups later. All teams should be prepared to play at 8 am on Day 1.
Final matches on most courts are scheduled for 2:00 pm.
Playing times for 2nd and 3rd days will depend on how the team finishes the day before. DO NOT assume you play in the same wave on the second day as you did on first.
COACH CERTIFICATION
For divisions, one coach, with Impact or higher certification, must be on the bench with the team at all times.
COACHES' MEETING
There will be no Coaches' meeting prior to the start of the tournament.
All tournament updates will be officially posted at check-in and at the Tournament Desk in the Washington Convention Center .
Coaches are SOLELY responsible for knowing of any changes posted. Official postings rule if there is a discrepancy between them and any other printed or published material (including what any staff member may tell you).
IMPACT CLINIC
The CHRVA Region will be hosting an Impact Clinic on Friday, February 15th at the Washington Convention Center. Anyone who wants to get Impact certified may attend, regardless of which region you are from.
Check-in is 5:45pm, class is 6pm- 10pm.
The cost is $25. Sign up Now!!!
Refund Policy If a team is denied entry because the field is filled, the team may cancel its application and receive a full refund of its entry fee, OR may go on a Select or a Club division waiting list.
If a team decides to drop out after being accepted (either accepted originally or accepted from the waiting list), the team will forfeit the entire entry fee, regardless whether the drop occurs before or after the February 1st deadline.
A team on the waiting list may drop out and obtain a full refund of its entry fee as long as the we have not yet accepted the team into the tournament from the waiting list.
Appeals will be considered based upon a teams circumstances beyond their control. Directors from 3 national Convention Center tournaments will review all appeals and render a decision.
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